Auburn Municipal Civil Service
Minutes –Meeting January 7, 2010 11:00 am
Commissioner John Brennan called the meeting to order at 11am.
Roll Call by Secretary Bill Fulton: Commissioner John Brennan, Commissioner Jack Hardy and Commissioner John Camardo. Also present Corporation Counsel, John Rossi , Fire Chief, Mike Hammon, Director of Planning, Jenny Haines and Police Chief, Gary Giannotta.
Approve minutes of meeting held on December 3, 2009. Commis. Camardo motioned to approve. Commissioner Hardy 2nd. Motion carried 3-0.
Old Business
· Update on possible eligible list disqualifications.
Bill Fulton explained that a certified letter went out in the mail on December 3rd and 3 notices were delivered but the USPS for the letter to be picked up. The letter was never picked up and therefore sent back to us as unclaimed. Commis. Camardo motions to remove her name from the list for failure to reply to letters of notification. Commis. Hardy seconds the motion. Motion carried 3-0. Office to follow up with a regular mail and certified mail stating that she has been removed from the list.
New Business
· Certify the Eligible list #20-092 (o/c) & 20-093 (promo)- for the Keyboard Specialist.
Motion to approve list for a min of 1 year, maximum of 4 by Commis. Hardy, 2nd by Commis Camardo. Motion Carried 3-0.
· Certify Eligible list #63-109, Tenant Relations Assistant
Motion to approve list for a min of 1 year, maximum of 4 by Commis. Hardy, 2nd by Commis Camardo. Motion Carried 3-0.
· Requests from Police Chief Gary Giannotta and letter from City Manager, Mark Palesh to approve the title change from Clerk to Keyboard Specialist in the Police Department.
Discussion was had in regards to appropriate job duties matching job title. We have a current job duties statement for keyboard specialist and this job will be doing what is in that statement. Motion to approve title change from Clerk to Keyboard Specialist by Commis. Camardo. Motioned by Commis Hardy. Motion Carried 3-0.
Civil Service Meeting
January 7, 2010
Page 2
· 55A applicant – letter from City Manager, Mark Palesh, requesting approval of the 55a candidate. Determination of approval by Civil Service Commission.
Jenny Haines stated she is asking for approval for this candidate to be considered for the keyboard specialist position. She will also be conducting a canvass of the current list. Commis. Camardo questioned that we should only approve the 55a applicant if we know we want to hire her. Once you know that is who you want to hire then ask for 55a approval. Bill Fulton explained that VESID has said she is qualified and ultimately it is the hiring authority decision. The commission would be approving her 55a status for all keyboard specialist titles that became available. Commis. Camardo motioned the approval of the 55a candidate meeting the min. qualifications of Keyboard Specialist. 2nd by Commis Hardy. Motion carried 3 – 0.
· Employee changes from December 2009 – Present
Please note a new Director of Municipal Utilities was hired. She starts next week provisionally. The exam was ordered and tentatively scheduled for June 2011.
· Upcoming schedule.
Exam at City Hall on January 23rd - Bill & Jack Hardy to work it.
Motion to adjourn meeting by Commis. Hardy. 2nd by Commis Camardo. Motion Carried.
Meeting adjourned 11:17am
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Attest
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